Payroll Administrator

Compensation Data

• Base Salary: Starting @ $58,000.00 per year (paid hourly and eligible for overtime pay)
• Offering sign-on bonus
• Eligible for Annual Bonus
• Eligible for annual salary review/increase
   

Purpose of the position

The Payroll Administrator’s role is to manage Kalmar’s payroll process to ensure employees are paid timely & accurately, maintain compliance with federal, state and local payroll tax regulations and assist employees with payroll related inquiries/issues.
 

Main tasks and responsibilities

• Manage multi-state payroll using Paycor payroll system
• Calculate pay and verify amounts: ensure employees are paid accurately and timely; including regular wages/salaries, overtime compensation, commissions, bonuses, deductions and withholdings, pay raises, etc.
• Maintain records: Keep up to date records of employee pay rates, salaries, hours worked and ensure relevant data is maintained in payroll database and supporting systems.
• Manage timesheet processes – upload, review as necessary, post.
• Calculate and handle accruals for 401k, PTO, etc. as required by current business model
• Assist with ad-hoc reporting and analysis
• Support accounting with general ledger actionable reports
• Support outsourced Payroll Tax processes– Register, Review, Reconcile, and Resolution of any issues
• Team Collaboration: Support colleagues through full cross training of payroll responsibilities, Coordinate with HR team to support all services for the US business units
• Ensure compliance with Kalmar Code of Conduct, internal control, established practices, legal, regulatory and other policies, laws and procedures. 
• Support and promote Kalmar’s process-driven way of working 
• Control and ensure global standardization and best practices. 
• Ensure continuous improvement and development.
• Support cost and process efficiency 
• Other duties as assigned

What you’ll need to succeed

Education:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
• High School diploma or equivalent required
• Certified Payroll Professional Certification (CPP) Fundamental Payroll Professional (FPC) preferred, not required

Experience:

• Minimum 2 years multi-state payroll environment covering a minimum of 10 states.

Competencies:

• Good team work, communication and presentation skills
• Ability to work with remote teams
• Excellent interpersonal and negotiation skills
• High attention to detail, organized, good time management skills
• Ability to work with multicultural team, holistic viewpoint
• Technical Competencies: Paycor (preferred), MS Office, Google Suite, ServiceNow (or any ticketing system 

Working together with:

• Payroll department team
• Global Shared Services team
• Human  Resources
• Employees of supported Kalmar business units
   

You will be part of

Kalmar is a global company, and we have operations in 35 countries.

At the end of 2023, around 5200 people worked at Kalmar. We offer a variety of different career possibilities for different backgrounds and ambitions, so whatever your passion is, we may just have the job for you! We want to bring in new expertise and fresh ideas, while providing our existing employees with new and interesting career opportunities.
 

Interested to join?

Please submit your resume/CV to be considered!  

Or, you may send your resume directly to brandy.besedich@kalmarglobal.com