Assistant, Invoice processing (Entry-level)

We are making every move count

We at Kalmar are seeking a talented Assistant, Invoice Processing to deliver Invoice to Pay services in line with customers’ needs and expectations.

The position requires working from the office for the first 6 months.

Main tasks and responsibilities

• Perform transactional activities with limited supervision related to the Invoice To Pay area.
• Validate invoices received in the invoice processing system.
• Compare invoices against purchase orders and goods receipts.
• Manually match invoices to purchase orders and goods receipts.
• Support the invoice review and approval workflow.
• Resolve invoice processing queries related to additional costs, price, and quantity.
• Resolve queries in the transferred queue.
• Support the ITP Specialist and Team Lead with GRIR reconciliations.
• Maintain good working relationships.
• Deliver services in line with agreed controls and procedures.
• Recognize unusual events or consistent problems and work with the Team Leader to resolve issues.
• Ensure all documentation is up-to-date and accurate.
• Perform any other tasks assigned by the line manager related to areas of accountability.

What you’ll need to succeed

• Minimum Bachelor's degree in Finance or Business, completed or currently in progress.
• 0 to 3 years of experience in the ITP area.
• Finance traineeship.
• Full professional proficiency in written and oral English required.
• Experience handling simple to complex queries.
• Strong customer service focus and interpersonal skills.
• Attention to detail.
• Strong analytical, problem-solving, organizational, and communication skills.
• Hands-on experience working with ERP/Cloud systems preferred.
• Proficiency in Google Workspace (Sheets, Slides, Docs) or alternatively Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Proactive in taking initiative to improve personal and team work practices.
• Effective communicator in a professional manner.
• Strong work ethic and ability to comply with internal controls and policies.

You will be part of

We offer you the opportunity to apply your skills and experience and make an impact in our global organisation and the cargo handling industry. You will collaborate with talented colleagues from diverse backgrounds, all inspired by shared, ambitious goals. We value collaboration within our open and inclusive culture. Here, you will have the chance to develop professionally. Join us, and let’s make every move count!

In addition, we offer you:

• Attractive compensation package to reward your contributions and expertise.
• A healthy work environment with a company-sponsored medical and dental insurance program, ensuring your well-being. We also offer an additional Employee Assistance Program that provides counselling, legal and financial consultation, and crisis intervention services to employees and their dependents free of charge.
• Food vouchers to enjoy convenient, tasty meals.
• Work-life balance with 25 days of paid vacation and exciting company events that foster a vibrant team spirit.
• Transportation allowance to make your commute easier and more convenient.
• A brand-new office in Sofia, offering a modern, dynamic workspace located near Paradise Center, just 5 minutes from the metro station and bus stops. Opportunities to collaborate closely with colleagues, meet new people, and build strong relationships across teams in this exciting environment.
• Ongoing learning and career growth through our internal learning platform offering access to hundreds of online courses to help you continuously develop new skills and advance your career.

Interested to join?

If you are interested, please send your CV in English.