Junior Specialist, Invoice to Pay

We are making every move count

We at Kalmar are seeking a talented Junior Specialist, Invoice to Pay to deliver ITP services in line with customers’ needs and expectations.
The position requires working from the office for the first 6 months.

Main tasks and responsibilities

• Perform transactional activities related to the ITP area under supervision.
• Respond to inquiries from external parties and internal stakeholders in a timely, professional, and efficient manner.
• Provide first-line support for ITP-related inquiries across various communication channels (e.g., tickets, chat, phone, email).
• Ensure follow-up and end-to-end resolution of inquiries, involving other departments and teams as necessary.
• Perform invoice processing activities, ensuring timely and accurate handling of invoices while adhering to work allocations from Team Leads.
• Reconcile vendor statements, follow up on missing invoices, and coordinate with the business to resolve unprocessed invoices.
• Support transition activities, including knowledge transfer and shadowing, to ensure a smooth handover of processes when applicable.
• Maintain accurate, up-to-date documentation within internal systems to support operational efficiency and compliance.
• Ensure data integrity and accuracy within company systems, following best practices for data management.

What you’ll need to succeed

• Ongoing or completed Bachelor's degree in Finance or Business Management.
• Traineeship or experience in ITP or a relevant finance area.
• Experience handling simple to complex queries.
• Strong customer service focus and interpersonal skills.
• Analytical, problem-solving, organizational, and communication skills.
• Hands-on experience working with ERP/Cloud systems.
• Proficiency in Microsoft Office (Excel, Word, PPT) and/or Google Workspace.
• Ability to take initiative in a proactive manner to improve personal and team work practices.
• Effective communicator with a professional demeanor.
• Strong work ethic with the ability to comply with internal controls and policies.
• Full professional proficiency in written and oral English.

You will be part of

We offer you the opportunity to apply your skills and experience and make an impact in our global organisation and the cargo handling industry. You will collaborate with talented colleagues from diverse backgrounds, all inspired by shared, ambitious goals. We value collaboration within our open and inclusive culture. Here, you will have the chance to develop professionally. Join us, and let’s make every move count!

In addition, we offer you:

• Attractive compensation package to reward your contributions and expertise.
• A healthy work environment with a company-sponsored medical and dental insurance program, ensuring your well-being. We also offer an additional Employee Assistance Program that provides counselling, legal and financial consultation, and crisis intervention services to employees and their dependents free of charge.
• Food vouchers to enjoy convenient, tasty meals.
• Work-life balance with 25 days of paid vacation and exciting company events that foster a vibrant team spirit.
• Transportation allowance to make your commute easier and more convenient.
• A brand-new office in Sofia, offering a modern, dynamic workspace located near Paradise Center, just 5 minutes from the metro station and bus stops. Opportunities to collaborate closely with colleagues, meet new people, and build strong relationships across teams in this exciting environment.
• Ongoing learning and career growth through our internal learning platform offering access to hundreds of online courses to help you continuously develop new skills and advance your career.

Interested to join?

If you are interested, please send your CV in English.