Logistics Specialist

Purpose of the position

The Logistics Specialist ensures smooth and efficient deliveries by closely managing open orders, invoicing, and customer service for a dedicated region. By working closely with central warehouses, international logistics providers, and supply chain teams, the goal is to enhance proactive order follow-up and elevate customer service levels.

Main tasks and responsibilities

● Support 3PL with deliveries from Kalmar Central warehouses and assist customers in assigned regions with logistics concerns.
● Prepare and review import/export documents, including commercial invoices, packing lists, bills of lading, certificates of origin, and customs paperwork.
● Coordinate with customs brokers for smooth customs clearance.
● Ensure compliance with regional import/export regulations and customer requirements.
● Collaborate with carriers, freight forwarders, and transportation providers for efficient, cost-effective transportation solutions.
● Monitor shipment schedules and track goods to ensure timely delivery.
● Resolve transportation issues (delays, damages, discrepancies) and communicate updates to relevant parties.
● Optimize regional transport to reduce costs and improve efficiency.
● Work with internal teams (supply planning, sales, customer support) to coordinate logistics activities, including direct delivery, claims, and returns.
● Serve as the main contact for customs authorities, transportation providers, and vendors.
● Provide timely and accurate shipment updates to all relevant parties.
● Identify cost-saving opportunities without compromising service quality.
● Generate regular reports analyzing customer shipment profiles, regional volumes, and key logistics metrics.

What you’ll need to succeed

Education

• Bachelor degree or similar, preferably specialized in Logistics/Supply Chain

Experience

• 1-3 years of experience working in logistics in a similar role
• Familiarity with SAP, JIRA, QlickSense, and Google apps is an advantage
• Experience with Google Looker Studio is a plus
• TMS experience, especially OTM, is preferred
• Background in global spare parts/aftermarket business is a valuable asset

Competencies:

• Solid experience in logistics and international trade, with knowledge of import/export documentation requirements
• Understanding of customs regulations and procedures
• Excellent communication and interpersonal skills with a strong customer service mindset
• Strong analytical and problem-solving skills
• Ability to prioritize and manage multiple tasks within tight schedules with a positive, can-do attitude
• Energetic, proactive, and adaptable working style
• Proficiency in English - B2 level

You will be part of

WORKING TOGETHER WITH:

• Kalmar markets / Frontline
• Sales management and Customer Support
• Finance
• Logistics Service Providers
• 3PL providers
• Kalmar Services Supply Chain teams

Interested to join?

We are waiting for Your CV, if You have any questions do not hesitate to contact recruiter: ireneusz.iskra@kalmarglobal.com