Join us and take your career to the next level

We are currently seeking a highly organized and proactive Administrative Assistant to join our team in the Port of Koper at Tagros and ensure our daily office operations run smoothly. As an Assistant, you will act as the first point of contact for inquiries via phone and email, screening and routing messages appropriately.

What are your key responsibilities:

• Financial Administration: Receiving, checking, paying, and archiving invoices, as well as billing for services.

• Payroll Support: Collecting and forwarding payroll data to an external contractor in a timely manner.

• Office Management: Ordering supplies, maintaining files and records, managing, collecting, and processing information from various sources.

• Client & Team Support: Providing efficient, client-focused support to internal and external clients, taking full ownership of the quality of your work.

• Meeting & Event Coordination: Organizing meetings, preparing and compiling materials for conferences and contracts, and assisting with recruitment procedures.

• Executive Assistance: Performing general administrative tasks and other duties as assigned by the Managing Director.

What we offer you:

• Rewards that truly count: Competitive salary, depending on your qualifications and experience.

• Safety that moves us forward: A safe, secure, and modern working environment where health, safety, and well-being are embedded in our daily culture and operational standards.

• People who move together: A supportive, international team with flat hierarchies, open communication channels, and a collaborative environment.

• Purpose that drives change: The opportunity to be part of a global network of 5,200 professionals across 120+ countries, where your work actively drives sustainability, innovation, and eco-efficient cargo handling.

What you bring to the role:

• Experience: Proven experience as an Administrative Assistant, Office Assistant, or in a similar clerical role (minimum 1 year in comparable positions).

• Language skills: Professional fluency (Upper Intermediate / B2) in English, both written and spoken, is required.

• Tech-savvy: Good computer skills, with proficiency in cloud-based tools like Google Workspace.

• Soft skills: Excellent interpersonal communication skills, a high level of discretion regarding confidential data, and a strict attention to detail.

• Financial Aptitude: A flair for finance and a strong head for numbers.

• Education: General secondary school degree or educational background in economics, management, administration, or a related field.

Ready to elevate your career? Apply today!

Have questions about the role? Feel free to reach out to Eva Johansson directly at eva.johansson@kalmarglobal.com